RFIs can request information relating to: the item is only available from a single source, the public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation, the awarding agency or pass-through entity expressly authorizes noncompetitive proposals in response to a written request from the non-Federal entity (Columbia), after solicitation of a number of sources, competition is determined inadequate, due to the nature of the scientific research, the required good(s) and/or service(s) are only available from a specific supplier, Comparison with competitive published price lists, market prices of commodities, similar indexes, and discount or rebate arrangement. 11.20 Facilities Directors will participate in a meeting convened by Purchasing at least twice a year to review vendor performance issues. 1.24 Approved vendors will be available to perform work for dollar values that are based on their financial qualifications. The cost/price analysis should be submitted with the Sole Source Justification Form. Start here to learn the basics. The competitive proposal process brings structure to the procurement decision and requires that the proposal be publicized, clearly outline the proposal requirements and articulate the evaluation criteria including the weighted values for each criterion identified as being used in the selection process. A copy of the Competitive Sourcing Price Summary - Sponsored document is available through the link below. How to set up a compliant AWS account: It is important to note that when requesting quotes from potential suppliers, they must be presented in writing on the companys letterhead. Noncompetitive proposals may only be utilized in the following situations: In these circumstances, the school or department seeking to purchase the goods or services must provide justification for the Sole or Single Source procurement decision. 3.10 For all contracts a list of prospective bidders shall be prepared in advance of a transmittal of an Invitation to Bid, in accordance with the following schedule of minimum requirements: 3.11.1 Work less than or equal to $5,000.00 can be awarded to Task Order Agreement Vendors without a written proposal or bidding. Areas for opportunities in construction and facilities services, Columbia University in the City of New York, Minority-, Women- and Locally-owned Business Enterprises, What you need to know about working with Facilities and Operations, Columbia University Construction Procurement and Purchasing, Learn more about unique opportunities at Columbia, Facilities Services Center - 212-854-2222. BID LIST PREPARATION - see in next section. Need to modify your own information in our database? WebICAP at Columbia University, a global health leader situated within the Columbia University Mailman School of Public Health in New York City, seeks the services of a Finance and Administration Director in Zimbabwe. Capital Solicitations. Also known as Financial Systems Security Application (FSSA) or ARC Access Request. Procurement of consultants for construction related services will be governed by the universitys consultant policy. All decisions should be documented within the project file. This program Purchasing Operations The Competitive Procurement Process (Sealed Bid/Competitive Proposal Threshold). WebSubcontract costs in excess of the first $25,000 during the competing project period Tuition remission Rental costs of off-site facilities Scholarships and fellowships Participant costs In addition, MTDC on training grants and fellowships exclude tuition, fees and health insurance. The following provide various options to the supplier selection process: The use of a UwPA will satisfy the Universitys as well as the Federal competitive bid requirements for all purchasing thresholds. Software requests must contain: the title and publisher of the software; 4.74 Disclosure of bid information during the bidding process (original bid, rebid or leveling) will be reason for dismissal of any Columbia University employee, consultant or contractor. EDM - Procurement Documentation Application EDM - Procurement Documentation Application October 16, 2020 This online application allows departments Bids estimated to result in awards under $50,000 require a minimum of two (2) Columbia University Officers must be present with at least one being Director level. Look up our team in the Finance Organizational Charts. WebThe mission of the Supply Chain Shared Service Center is to support the educational, research, and patient care missions of the Johns Hopkins Institutions by providing effective and efficient supply chain management services in a customer focused manner. 4.73 Bidding instructions should request that bidders respond by mail or fax if they are not going to participate prior to the bid due date. The links to the policies are provided below. WebColumbia University School of Professional Studies Career Design Lab Facebook LinkedIn Instagram 729 7th Avenue, 3rd Floor New York, NY 10019 (212) 854-1102 Additional services and Change Orders will be more manageable under this agreement due to the established rates in the contract. Any person participating in an RFP evaluation or requesting a single/sole source procurement is also required to be in compliance with the Universitys Conflict of Interest policies as referenced below. Approval If a supplier other than the lowest price is selected, a justification is required to indicate the specific rationale. The typical work week is Monday thru Friday 8:00 am- 5:00 pm. For the RFQ process a contract award must be based on the provision by the suppliers of the specified products or services. Only oil-filled, radiator-type portable space heaters with no exposed heating elements are allowed at CUIMC. Purchasing will report to the Vendor Qualification Committee on firm performance on a quarterly basis as indicated in Report cards received. 3.50 All bidders who are not listed as Qualified or Task Order Agreement Vendors must be reviewed and approved by the funding department AVP where applicable and the Facilities department AVP or higher regardless of the dollar value and group review requirements. Rebids are not required to re-issue information that has not changed but should state that original information is valid where appropriate. Look up our team in the Finance Organizational Charts. Competitive Task Order Proposals must be sent to the Bid Coordinator who will log them in prior to distribution to the appropriate Facilities manager after the due date and time. Late bids, which are received after the deadline, may be accepted in extenuating circumstances. All necessary supporting documentation for the requisition will be sent to Purchasing after obtaining required workflow approval(s). When the value of the goods or services sponsored award purchased is over $25,000, the Sole/Single Source Justification Form must also be signed by a Senior Business Officer. All contracts in excess of the simplified acquisition threshold,which is currently $100,000 under 41 U.S.C. Vendor Information Awarded Contracts Columbia Downtown; Columbia Northeast; Fairfield Emergency; Florence; Kershaw; Lancaster; Marion; All Locations; Jump back to top of page. (See Section. 3.14 If a Task Order vendors contract stipulates unit pricing that is all inclusive (providing for, but not limited to labor and material within the unit cost) a Work Order may be issued to a Task Order Vendor for work greater than $5,000 and up to $20,000 for individual trades or general contractors, provided that any additional or miscellaneous costs not included in the unit pricing schedule, do not exceed $5,000. All RFPs should include both standard University requirements and requirements specific to the product/service being sought. Position SummaryReporting to the Executive Director, Procurement Application Support, theSee this and similar jobs on LinkedIn. Facilities Management and Campus Services is taking additional measures around campus to support basic operations. Average SAT: 1505 The average SAT score composite at Columbia University is a 1505 on the 1600 SAT scale. The Corporate Card is acredit card that can be used by individuals to pay for University-approved travel and business-related expenses. It is important to note that it is required that all documentation supporting these purchases are provided to Procurement in the manner prescribed. procurement, and financial management. Work awarded utilizing unit pricing will indicate the scope of work. In developing an in-house estimate, an effort should be made to obtain information from the marketplace. Fair and reasonable pricing is based on supply and demand, market indices and general market conditions. WebICAP at Columbia University, a global health leader situated within the Columbia University Mailman School of Public Health in New York City, seeks the services of a For more info, see the Follow Up on or Track a Payment page. substantial consideration given for qualitative factors during the selection of vendors. 2.42 Minority Women Local targets will be established based on the demographics of the firms and the work to be bid. 4.62 In no case shall one or more bidders be provided with information that will give them a competitive advantage over the other bidders. 19% of Columbias incoming undergraduates receive the Pell Grant, a Federal Grant reserved for the students with the highest need in the country. Prior approval must be obtained from the professor or WebColumbia-Owned and Provided Furniture Housing prohibits the removal or alteration of all University-owned and provided furniture, fixtures, appliances, and locks. Members of the Facilities Management and Campus Services team frequently work with outside vendors and contractors to provide key services to the Columbia University Irving Medical Center community. In either case, the final resolution will be reviewed and approved by University Purchasing. 4.32 Any additional information, clarifications, and addendums transmitted to one bidder were equally transmitted to all bidders. WebProcurement Services. As such, applicants will be evaluated on the quality and breadth of their undergraduate preparation for the study of economics at the graduate level. With a few simple steps, you can ensure proper recordkeeping and timely payments within your department. For all other areas, visit Columbia's Purchasing Department to see a full list of contacts. 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